Document expiry & compliance
Never miss an important expiry again.
DocGuard tracks every expiry date across employees, vehicles, company licences and equipment, and alerts the right people at 90, 60, 30, 15, 7 and 1 day before anything lapses.
- Valid412
- Due in 90 days38
- Due in 30 days9
- Expired2
461 documents tracked
| Document | Owner | Expires | Left |
|---|---|---|---|
| IqamaFaisal Rahman | HR | — | 12days |
| IstimaraABJ 4521 | Fleet | — | 19days |
| Municipality licenceDammam branch | Admin | — | 28days |
| Medical insurance14 employees | HR | — | 41days |
| Chamber of CommerceHead office | Admin | — | 57days |
| PassportArjun Menon | HR | — | 12days |
| Vehicle insuranceKL 07 CD 4521 | Fleet | — | 19days |
| FSSAI licenceKochi outlet | Admin | — | 28days |
| Health insurance14 employees | HR | — | 41days |
| Fire NOCWarehouse | Admin | — | 57days |
How alerts work
90 days. 60 days. 30 days. Alerted before it's too late.
Drag the slider to move time forward and watch who gets told, and when.
Faisal RahmanArjun Menon
- 90days
- 60days
- 30days
- 15days
- 7days
- 1day
- Expiredescalated
Alert log
- Email to HR90 days before expiry
- Email to HR and the document holder60 days before
- WhatsApp to the admin manager30 days before
- WhatsApp and email to admin and HR15 days before
- Escalated to the department manager7 days before
- Final alert to everyone assigned1 day before
- Marked expired and reported to managementOn the expiry date
Example schedule. You choose recipients and channels for each document type.
What you can track
Employee documents are only the beginning.
One register for everything with an expiry date. The examples change with the market you choose.
Employee documents
Passport · Iqama and visa · Work permit · Driving licence · Medical insurance · Professional and training certificates · ContractsPassport · Visa · Driving licence · Health insurance · Professional and training certificates · Employment contracts
Vehicle documents
Registration (Istimara) · Insurance · Periodic inspection · Operating cards and permits · Driver documentsRegistration certificate · Insurance · PUC certificate · Fitness certificate · Permits · Driver documents
Company documents
CR annual confirmation · Municipality licence · Chamber of Commerce membership · Zakat and GOSI certificates · Civil Defense certificate · Insurance · Contracts and rental agreementsTrade licence · Shop and establishment registration · FSSAI licence · Fire NOC · Factory licence · Insurance · Contracts and rental agreements
Assets and equipment
Insurance · Warranty · Calibration certificates · Maintenance certificates · Safety and third-party inspection certificates
Alerts reach people where they already are
- Dashboard
- WhatsApp, where supported
- In-app notifications
Why start here
The easiest place to start automating.
Most companies can't take on a full ERP project straight away. Every company has documents that expire.
Quick to start
Send us your current expiry spreadsheet. We import it during setup and the first alerts follow.
Visible from day one
Management sees every upcoming expiry on one dashboard, filtered by type, branch or department.
Room to grow
DocGuard works on its own. Add Kiework or ERPNext later, with the same team and support.
Pricing
DocGuard plans
A small one-time setup fee and a monthly subscription based on how many documents you track.
Starter
About 250 tracked documents
Professional
RecommendedAbout 1,500 tracked documents
Enterprise
High volume and custom workflows
Launch pricing for 2026. Prices exclude VAT in Saudi Arabia and GST in India. Full pricing and bundles
Questions
DocGuard, answered.
What counts as a tracked document?
Each document you track counts as one record, for example one employee's iqama or one vehicle's insurance policy.
Can we import our current expiry list?
Yes. Send us your Excel sheet and we'll import it during setup.
Who receives the alerts?
You choose recipients for each document type, for example HR for iqamas and the fleet manager for vehicle insurance.
Do alerts come on WhatsApp?
Dashboard, email and in-app alerts are standard. WhatsApp alerts are available where your number and region support the integration.
Do we need ERPNext or Kiework to use DocGuard?
No. DocGuard works on its own. Many companies start with DocGuard and add Kiework or ERPNext later.
How many documents expire in the next 90 days?
Send us your current list. We'll show you what's due, what has already lapsed and who should be told, free of charge.
We reply within 24 hours, in Arabic or English.